Adult, Dislocated Worker, and Youth Activities

The local WDBs follow the State’s procurement policies when awarding grants for workforce investment activities. The following clause is included in the Workforce grant agreement:

Sub-granting: The Grantee shall not enter into a subgrant agreement for any of the work performed under this Grant Agreement without obtaining the prior written approval of Workforce WV. If sub-grant agreements are approved, they shall contain, at a minimum, sections of this Grant Agreement pertaining to Indemnity, Conflicts of Interest, Lobbying, Nondiscrimination, Audit Requirements, Public Notice and any other State and/or Federal requirements. Sub-grantee program performance accountability measures are assessed by program staff.

Examples of how local boards will take into consideration the ability of the providers to meet performance accountability are listed below- • Utilize a Request for Proposal (RFP) process for youth services. When the rating committee reviews the RFP, performance is one of the key factors in scoring. • RFP’s specifically address DOL required performance measures as a requirement for any proposals that are submitted and/or accepted. • Reference checks are completed on all proposals received, including DOL performance in other contracts operated by the proposing organization • During the course of the year, if a performance measure is not met, the contractor will be part of any corrective action plans developed. • Setting real time outcome goals for proposers to meet. Meeting the real time outcome goals would be financially tied to contract renewal for the option year(s). Real time outcome goals could be: • Provider will be required to hold 2 recruitment events targeting Out-of-School youth during the program year. • Provider should enroll a minimum of 80% of their youth (80% Out-of-School and 80% In-School) in a work experience activity during the program year. • Provider will be in contact with every active youth during the program year at a minimum of 2 times a month, with one contact being in person. The other contact may be by phone or social media. The contacts will be documented in the youth files and in the MACC as case notes for verification at scheduled file review visits by WDB staff. • The criteria for an award(s) of funding is based on: past performance, cost effectiveness, demonstrated overall program effectiveness, youth group(s) targeted for services, placement and retention efforts in offered education or employment programs, ability of the subcontractor(s) to meet and/or exceed performance goals and ability to meet administrative and fiscal grant responsibilities, to name a few. • Subcontractor(s) are made aware of performance measures for the region and the importance of meeting/exceeding them via a contractual agreement. Specific language about meeting and/or exceeding performance measures is included in contractual agreements signed with subcontractor(s). Performance-based contracts are used for all subcontractor(s). Identified performance measures serve as benchmarks in the contractual agreement and are used for measuring progress. • Subcontractor(s) are monitored no less than five (5) times per program year to review and evaluate the delivery of program curriculum, program performance, etc. and address any issues that arise. A corrective action plan, along with technical assistance, is provided to the subcontractor(s) should program performance not be met. • Programs for in-school and out-of-school youth will focus on measureable skill gains.