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  • III. Operational Planning Elements

    The Unified or Combined State Plan must include an Operational Planning Elements section that supports the State’s strategy and the system-wide vision described in Section II(c) above.  Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs.  This section must include—

    • b. State Operating Systems and Policies

      The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in section II Strategic Elements.  This includes—

      • 6. Program Data
        • A. Data Alignment and Integration

          Describe the plans of the lead State agencies with responsibility for the administration of the core programs, along with the State Board, to align and integrate available workforce and education data systems for the core programs, unemployment insurance programs, and education through postsecondary education, and to the extent possible, the Combined State Plan partner programs included in this plan.  The description of the State’s plan for integrating data systems should include the State’s goals for achieving integration and any progress to date.

          Describe data-collection and reporting processes used for all programs and activities, including the State’s process to collect and report data on co-enrollment, and for  those present in the one-stop centers.    

III. b. 6. A. iv. Describe the State’s data systems and procedures to produce the reports required under section 116, performance accountability system. (WIOA section 116(d)(2)).

Current Narrative:

WFWV’s MACC system has produced the required reports for USDOL programs in the past and can continue complying with the section 116 reports without difficulties. The MACC system has been able to track performance for participants for year, producing reports on WIOA training performance. The MACC system has limited fiscal information available, which could be the basis of a fiscal management system once the requirements are established.

The WIOA core partners in West Virginia, including WFWV, DRS, and Adult Education have implemented a practical and effective system to fulfill the data alignment and integration requirements of WIOA. Each program has a unique system of data collection that is tailored to meet its unique needs. To maximize the efficient exchange of data to support assessment and evaluation, the core partners have collaborated to develop and implement a system for data sharing. 

This system operates as follows:

1. Each consumer in the system is assigned a unique participant identifier upon entering the system (WFWV, DRS, Adult Education). The date each consumer enters and exits each program is recorded. The unique participant identifier and program entry/exit dates are used to identify common consumers across the core programs and provide access to common data elements collected by other partners in the AJC system.

2. To ensure effectiveness and efficiency in the AJC system, data collected by each program on new consumers is made available for each program to track service delivery of common consumers. This process ensures that service delivery for each consumer can be tracked across all programs.

3. The data collected is used to generate reports required under section 116, performance accountability system.

Alignment of each partner’s system of data collection has improved service delivery to individuals at the AJC including individuals with barriers to employment, especially those with disabilities, by providing the three core partners with more information about how consumers are being assisted across programs in the AJCWV. This information enables the core partners to have a greater understanding of how the needs of their consumers are being met across programs, to track their progress, and to minimize duplication of service. Alignment and integration of data across programs in a data sharing system supports a consumer-focused approach to service delivery that generates quality employment outcomes for consumers in the AJC.