Located in:
- III. Operational Planning Elements
The Unified or Combined State Plan must include an Operational Planning Elements section that supports the State’s strategy and the system-wide vision described in Section II(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
- b. State Operating Systems and Policies
The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in section II Strategic Elements. This includes—
- 6. Program Data
- A. Data Alignment and Integration
Describe the plans of the lead State agencies with responsibility for the administration of the core programs, along with the State Board, to align and integrate available workforce and education data systems for the core programs, unemployment insurance programs, and education through postsecondary education, and to the extent possible, the Combined State Plan partner programs included in this plan. The description of the State’s plan for integrating data systems should include the State’s goals for achieving integration and any progress to date.
Describe data-collection and reporting processes used for all programs and activities, including the State’s process to collect and report data on co-enrollment, and for those present in the one-stop centers.
- A. Data Alignment and Integration
- 6. Program Data
- b. State Operating Systems and Policies
III. b. 6. A. iv. Describe the State’s data systems and procedures to produce the reports required under section 116, performance accountability system. (WIOA section 116(d)(2)).
Current Narrative:
The State’s current infrastructure is positioned to meet WIOA reporting requirements. Through collaboration with the vendor of Indiana’s case management system, necessary data files are configured on a quarterly basis for federal reporting and submitted to DOL’s Workforce Integrated Performance System (WIPS). Prior to submission, files are analyzed for data consistency and vetted using internal queries and tracking reports. All reports are approved by DWD for certification and reviewed by DWD staff.
Indiana core partners continue to work toward improving the process via modified data sharing mechanisms and reporting protocols. There are multiple State agencies in Indiana that have administrative responsibility for the WIOA core programs. These include both the Indiana Department of Workforce Development (DWD) and the Indiana Department of Education (IDOE). While each of these entities maintains separate participant and financial information systems, the agencies continue to work collaboratively to integrate data across Indiana’s workforce development system.
Indiana’s CMS is based on federal requirements to collect the data for reporting for Title I and III programs. Each week, the PIRL files are produced. On a quarterly basis, DWD reviews the data in the files and checks for data issues. A list of issues or missing data is sent to the respective regions to be corrected in the CMS. The State publishes final reports online to provide multiple years of historical performance data. DWD submits the Employer Indicators for both IDOE and DWD to WIPS. IDOE provides the required information to DWD which is combined with DWD’s data and then submitted through WIPS.