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d. 4. A description of the roles and resource contributions of the one-stop partners.

Current Narrative:

The State developed guidelines for developing infrastructure and resource sharing agreements. The entire policy is located here: https://labor.idaho.gov/wioa1/policies/Infrastructure-Funding-Agreement-Guidance.pdf.  An excerpt relating to the roles of the one-stop partners is below. 

Workforce Development Council/Governor’s Guidance for WIOA One-Stop Infrastructure Funding Agreements

The guidance provided here is supplemental to the Idaho American Job Center Network MOU and the Service Delivery Area MOU templates approved by the One-Stop Committee.  The Infrastructure Funding Agreement resulting from this guidance will be an addendum to the Service Delivery Area MOUs for SDAs 2 and 6.  This guidance may be used by any of the other Service Delivery Areas at a later time.

A) State Administered One-Stop Program Guidelines

The following are instructions from the State-administered one-stop partners for assigning the roles for identifying infrastructure costs and contributions to the one-stop infrastructure funding agreement in the local areas.

Idaho Career-Technical Education 

Perkins Postsecondary Programs– ICTE delegates authority for local negotiations to the technical college representatives.

Adult Education and Family Literacy Act - Adult Education Programs – ICTE delegates authority to technical college leadership staff person (dean or VP) with authority over Adult Education program.  This person will work with the head of Adult Education program as part of the negotiation process.

Idaho Commission on Aging

Senior Community Service Employment Program – The State-administered SCSEP program delegates authority to their service provider Easterseals-Goodwill. Admir Selimovic will negotiate on behalf of this grant.

Idaho Division of Vocational Rehabilitation

WIOA Title IV Vocational Rehabilitation – The Division retains state authority for all infrastructure funding negotiations.

Idaho Department of Health and Welfare

Temporary Assistance for Needy Families – The Department retains state authority for all infrastructure negotiations for TANF and any other IDHW-administered program (e.g., Supplemental Nutrition Assistance Program).

Work-related Employment and Training Programs – The Department delegates all negotiation authority to their service provider Maximus, as consistent with the IDHW contract.

Idaho Department of Labor - The Department delegates all negotiation authority for the following programs to its area managers.

WIOA Title IB Employment and Training Programs
WIOA Title III – Wagner-Peyser/Employment Services
TAA – Trade Adjustment Assistance
Jobs for Veterans Grants

Unemployment Insurance – The Deputy Director/Unemployment Insurance Division Administrator will negotiate on behalf of this program.

Idaho Commission for the Blind and Visually Impaired

WIOA Title IV VR– The Commission retains all authority for infrastructure funding negotiations.

Community Council of Idaho
National Farmworkers Jobs Program - CCI retains authority for infrastructure funding negotiations across the state.

B) Cost Allocation Approach Guidelines

There are two statutory methods of infrastructure cost funding:  the Local and State Funding Mechanisms.  Local areas must first attempt the Local Funding Mechanism process before appealing to the State Funding Mechanism. 

This section describes the Local Funding Mechanism process, including instructions for developing the one-stop operating budget and a recommended cost allocation methodology.

Local Funding Mechanism Process
Following WIOA guidance in TEGL 17-16, RSA-TAC-17-03, and OCTE Program Memo 17-03 that spells out the steps for determining shared funding for infrastructure, the one-stop partners are to begin negotiating infrastructure costs under the “Local Funding Mechanism” as follows:

  1. Determine local one-stop operating budget by including the following:

       a) Infrastructure

       b) Additional costs (career and shared services)

   2. Develop a fair cost allocation methodology based on the relative use and benefit of each one-stop partner;

   3. Determine the partners’ proportionate share of the infrastructure costs and required services costs.  The proportionate share  is the starting point for the negotiations.

   4. Negotiate partners’ contributions

       a) Partners can contribute any amount they wish to negotiate as allowed by the program

       b) Partners may contribute (as allowed by program grant)

            i) Cash

            ii) Non-Cash

            iii) Third party in-kind 

Developing the One-Stop Operating Budget
Infrastructure
Infrastructure costs are defined in WIOA Joint Rules (20 CFR 678.700, 34 CFR 361.700, and 34 CFR 463.700) as the non-personnel costs necessary for the general operation of the one-stop center.  These are building-related costs only.  Local areas are instructed to only identify infrastructure costs for the comprehensive one-stop center in the local area.

Infrastructure categories

  • Rent
  • Property Insurance
  • Utilities
  • Access Technology (phone, internet)
  • Equipment
  • Supplies
  • Maintenance
  • Janitorial contracts
  • Security contracts
  • Common Identifier (Updating building with American Job Center signage)

Additional Costs (System Delivery Costs)
System delivery costs are the additional costs required to operate the one-stop delivery system.  These additional costs must include career services, and may include other common non-infrastructure costs and shared services costs.  These costs should include services provided by all partners within the service delivery area, as well as the costs for the services provided in the comprehensive one-stop center.

Career services are defined in WIOA Joint Rule (20 CFR 678.430, 34 CFR 361.430, and 34 CFR 463.430).  Some partner programs provide more career services and expend greater costs for those services than others   For the purpose of developing the operating budget, the costs of career services are attributed to each program providing the career services. Each partner should provide the costs of the staff and other program expenses directly associated with providing career services.

The local partners may determine common non-infrastructure costs.  These may include costs for common printed materials in the one-stop center or for one-stop operator services such as coordinating business services and other regional coordination.

Shared services are defined in WIOA Sec. 121(i)(2) as those commonly provided through the one-stop partner programs to any individual, such as initial intake, assessment of needs, appraisal of basic skills, identification of appropriate services to meet such needs, referrals to other one-stop partners, and other similar services.  For the purpose of developing the operating budget, partners may determine which of their career services may be considered shared services.

Recommended Cost Allocation Methodology
The recommended allocation base uses the square footage of the comprehensive one-stop center.

The methodology described below is recommended, but not definitive.  However using the square footage of the public, shared space as an allocation base is a fair way to allow cost contributions from the non-co-located partners who are also required to contribute to infrastructure costs.

  • Co-located partners are assigned the proportionate share based on the direct space used by the program, such as program staff cubicles.  Direct space shared by two or more co-located partners may be allocated using full-time equivalent positions.
  • All partners are assigned proportionate shares based on the public, shared customer space, which includes lobby area, resource room and public restrooms.  This space may also include interview rooms or conference rooms available to any one-stop partners.  Proportionate shares of the public, shared customer space may be allocated by using number of program participants in the region or the partners may simply decide to split the amount evenly among the partners.

The results from any cost allocation are not definitive; they are viewed as a starting point for what the partner programs can contribute.

Recommendations for One-Stop Partner Program Contributions
All required one-stop partners have a mandate to contribute to infrastructure costs and system delivery costs.  Other one-stop partners in the service delivery system are encouraged to contribute to the costs.

All programs may contribute cash toward these costs.  Most programs will be able to contribute noncash or third-party in-kind.  Each program’s contributions must be consistent with the program’s authorizing statute and regulations, as well as 2 CFR 200.  Additional information on program contributions is found in each agency’s subregulatory guidance (TEGL 17-16, RSA-TAC 17-03, and OCTAE Program Memo 17-3).

All one-stop partners will contribute at least one day of annual cross-training toward the additional system delivery costs.