WIOA State Plan Common Elements

The State’s One-Stop MOU includes policies that support the implementation of of the State’s strategies discussed earlier in the plan. These include:

1. 1. American Job Center (AJC) Locations

Vermont’s sole comprehensive one-stop AJC is located at 63 Pearl St, Burlington, VT 05401 and is referred to in this MOU as the “Burlington AJC.” Other locations where one-stop services are delivered throughout the state are described in Table 5 (available upon request).

1. 2. Common Identifier for Branding

The required parties agree to use the federally designated branding protocols, either through use of the approved logo or printing “American Job Center network” or “A Proud Partner of the American Job Center network” on branded electronic resources and any newly printed, purchased or created materials. 

1. 3. Career Services Coordination and Delivery

The following programs will offer services in the Burlington AJC and throughout the One-Stop AJC Network: (1) WIOA Adult Program, (2) WIOA Youth Program, (3) WIOA Dislocated Worker Program, (4) Wagner-Peyser Employment Services Program, (5) Trade Adjustment Assistance Program, (6) State Registered Apprenticeship Program, (7) State Unemployment Insurance Program, (8) Reemployment Services and Eligibility Assessments (RESEA) Program, (9) Jobs for Veterans Program, (10) Vocational Rehabilitation Program, Blind and Visually Impaired Services Program, (11) Senior Community Service Employment Program, (12) Training and Employment Support Programs offered through Champlain Valley Office of Economic Opportunity, (13) Migrant Seasonal Farmworker Program, (14) YouthBuild Program, (15) JobCorp Program,  (16) Adult Education and Family Literacy Programs, (17) Employment and Training Support Programs offered by Vermont Department of Corrections, (18) Assistance for Needy Families (a.k.a. Reach-UP), (19) Vermont Technical College Employment and Training Outreach Programs, (20) Community College of Vermont Employment and Training Outreach Programs, (21) Vermont Student Assistance Corporation Employment and Training Outreach and Support Programs, (22) WIOA Native American Training and Employment Support Programs, and (23) Supplemental Nutrition Assistance Program (a.k.a. 3SquaresVT).

At a minimum, parties agree that all of the required career services described in 20 CFR §678.430, access to training services described in 20 CFR §680.200, access to any employment and training activities carried out under 29 U.S.C. §3151(b)(1)(B), access to programs and activities carried out by one-stop partners listed in §§678.400 through 678.410, including the employment service program authorized under the Wagner-Peyser Act, as amended by WIOA title III, and workforce and labor market information will be available at the Burlington AJC.

Parties agree to provide applicable career services listed in Table 1 (attached) and defined in Table 2 (attached) and described in Table 5 (attached) through walk-in appointments, scheduled one-on-one appointments, group orientations, and self-service resources. Where appropriate, partners who provide the same career services agree to deliver those services in a coordinated manner and will involve the One-Stop Operator in the design of the process as needed. VDOL has been selected by the SWDB as the One-Stop Operator from July 1, 2017 – June 30, 2021. The duties of the One-Stop Operator are further described in subsection (e) of this agreement.

At least one Title I staff person will be physically present during regular business hours and customers will have access to all programs, services, and activities described in this section. For the purposes of this agreement, “access” means that a program staff member or a staff member from a different program who is appropriately trained, will be physically present at the Burlington AJC, or that a direct connection via phone or real-time Web-based communication will be available at the Burlington AJC to connect a customer with a program staff member who can provide information or services to the customer, within a reasonable time.

                                              . . .

1. 4. Business Practices

Parties to this agreement will follow their agency’s or program’s business practices in the provision of services under this MOU. These practices include, but are not limited to, those related to auditing, employee personnel practices, employee and client confidentiality, insurance, procurement, record keeping and retention, and employee and client confidentiality.  

1. 5. Management of the Burlington AJC and Vermont’s AJC Network

Parties recognize and respect that each agency has different philosophies, policies, practices and day-to-day operation and supervision requirements.

Parties acknowledge that the role of the designated One-Stop Operator (“Operator”) is to coordinate the delivery of services by required One-Stop partners and service providers both within the Burlington AJC and across the Vermont AJC Network. Partners agree to assist the Operator in performance of its duties as necessary. Other responsibilities of the Operator include, but are not limited to:

• Providing reports and other information as required by the SWDB. The Operator will make available to the SWDB sufficient information to enable the SWDB to oversee the Vermont AJC Network, and to ensure that funds are appropriately used, managed, and invested in order to maximize performance outcomes. 
• Assisting in the development of MOUs between the SWDB and the One-Stop partners that fully describe the roles and responsibilities of each One-Stop partner, including sharing the infrastructure and additional shared costs related to Vermont’s AJC Network.
• Developing processes to ensure that all customers receive appropriate, timely, and effective career services.
• Coordinating reception and initial registration services for all customers.
• Coordinating access to virtual resources at appropriate partner locations, libraries, and other points.
• Identifying and recruiting additional system partners and resources.
• Performing continuous improvement activities to achieve high-level service quality and exceptional customer service, including: reviewing the various resources and services available to customers on an ongoing basis, and identifying additional services or enhancements; and measuring customer satisfaction, reviewing results, and making recommendations for improvement.
• Handling and resolving complaints related to the Burlington AJC and the Vermont AJC Network in accordance with an approved grievance procedure.
• Developing and implementing a coordinated staff development and training plan for the Burlington AJC and Vermont AJC Network.
• In coordination with the One-Stop partners, developing and implementing a formal referral process, including referral forms, as described in subsection (g) of this agreement.
• Ensure alignment of resources, services, and data as outlined in the State Plan.
• Monitoring compliance with all federal and state laws, regulations, policies, and procedures related to the Vermont AJC Network, including the Burlington AJC.
  6. Customer Referrals  

Vermont’s AJC Network is designed to share service delivery infrastructure, empowering all partner organizations to provide the widest array of high-quality services to meet customer needs. Parties agree to create a policy for making and following-up on referrals and review it annually to ensure that the system is effective, efficient, and helpful to customers.

In addition, parties agree to:

• Participate in a customer focused referral system that seamlessly accesses resources from involved partners to increase quality outcomes;
• Offer customers information on how to apply for a partner's services and arrange an appointment for the customer, if needed;
• Identify a partner referral liaison for each program partner;
• Provide ongoing training to all partner frontline staff in each program’s services and eligibility; and
• Establish a standard of real-time referrals to all applicable local program partners. 

1. 7. Confidentiality  

Customer information will only be shared in accordance with each partner’s respective confidentiality requirements. If shared, the information will be made available within a reasonable timeframe.

Information about Vocational Rehabilitation customers may only be shared if the customer has signed a written release. Information may only be shared for the period of time specified in the release and only with the persons identified in the release. 

Personally identifiable information obtained from customers of specific programs during outreach, intake, system orientation, initial assessment, referral to a partner programs, referral to supportive services, or otherwise is confidential and will not be released, disclosed or re-disclosed without obtaining the proper program specific release. Parties agree to work with the One Stop Operator to design information sharing protocols for one stop partners that complies with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act (FERPA), and any other relevant federal or state privacy laws.

1. 8. Accessibility   

Activities, employment, information and services available to job seekers and employers through the Vermont AJC Network and the Burlington AJC must be both physically and programmatically accessible to all people. A person’s race, creed, color, national origin, marital status, sex, sexual orientation, gender identity, age, political affiliation or belief, disability, veteran’s status, or physical or mental condition will not impede their ability to access services, events, or programs.

Parties will comply with all relevant federal and state laws and regulations, including the Nondiscrimination and Equal Opportunity Provisions of WIOA, the Fair Employment and Housing Act; ADA Amendments Act of 2008, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, and Title VI of the Civil Rights Act of 1964.

Parties will comply with all relevant federal and state laws and regulations, including the Nondiscrimination and Equal Opportunity Provisions of WIOA’ the Fair Employment and Housing Act; the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, and Title VI of the Civil Rights Act of 1964.

Staff Training. Parties agree to assist the One-Stop Operator in coordinating ongoing trainings and sharing information so that program staff are trained in ways to modify environments, procedures, and information dissemination to avoid discrimination and to meet individual needs. Trainings will include instruction on how to provide services for all customers in compliance with the laws referenced above and best practices concerning accessibility, inclusiveness, and universal design.

Partners in Vermont’s AJC Network will ensure that all locations where program services are available to customers meet the standards of physical and programmatic accessibility described below.

Evaluations of the Burlington AJC’s physical and programmatic accessibility will include how customers with disabilities can access, fully participate in, or benefit from available services compared to customers without disabilities.

Physical Accessibility

Physical accessibility refers to the extent to which facilities are designed, constructed, or altered so they are accessible to and usable by individuals with disabilities. AJC partners will use universal design and human-centered design strategies to help all customers access services. Evaluations of physical accessibility will take into account exterior and interior accessibility and will include criteria evaluating how well the AJCs and delivery systems take actions to comply with disability-related regulations implementing WIOA section 188.

Location and Facility. The Burlington AJC is accessible by public transportation, driving, biking, or walking. The center’s sign is clearly marked and visible from a main road. The required number parking spaces are dedicated and marked for individuals with disabilities and are located closest to an accessible entrance.

The physical layout of the Burlington AJC eliminates structural barriers to mobility and is accessible to individuals of all capabilities. The building complies with the most recent ADA standards for Accessible Design and the Uniform Federal Accessibility Standards. The center’s layout supports a culture of inclusiveness, guided by laws and regulations referenced above.

Workspaces and Assistive Technology. All public workspaces will be physically accessible to all customers by July 1, 2018 and will include assistive technology for customer use. A plan will be implemented to select, install, maintain, and update assistive technology based on customer’s needs.  Staff will also be trained on the use of the assistive technology so they can support customers needing the tools to access services.

Hours of Operation. The Burlington AJC provides maximum access to partner program services during regular business hours. Partner staff will consider the unique work, childcare, or transportation needs of participants and try to offer flexibility in scheduling whenever possible.

Programmatic Accessibility

Programmatic accessibility means that services and activities provided through Vermont’s AJC Network, specifically those provided in the Burlington AJC, will be offered and delivered in a way that enables all eligible job seekers and employers to participate regardless of their range of abilities, age, culture, learning style, intelligence, or education level, in the most integrated setting appropriate.

All customers with disabilities will be reasonably accommodated so that they are able to interact and communicate with service providers in the most conducive environment available. Accommodations will also be made for individuals who have communication challenges, such as individuals who are deaf or hard of hearing, individuals with vision impairments, and individuals with communication disorders.

Communication. Staff will communicate with persons with disabilities as effectively as with others, and provide appropriate auxiliary aids, services, or other accommodations as needed. Individuals with disabilities seeking information or services from the Burlington AJC will have equal access to all information and data provided by the center.

Resources through the Burlington AJC will be accessible to individuals with disabilities and made available in multi-lingual versions. Translation services will be available, as needed, for all customers and service providers. All information, including that which is in digital format, will be clearly identified, communicated in a way that the public can understand and use, and fully accessible for individuals utilizing assistive technology tools.  Information will be presented in a way that is compliant with federal and state law. 

Virtual Accessibility. Customers will have access to all partner program services in the Burlington AJC onsite or via technology located at the center in compliance with WIOA’s “direct linkage” requirement further described in 20 CFR 678.305.  Phone, real-time web-based communications, or other technology will be physically present, enabling real-time interactions either on-demand or within a reasonable time. Parties agree to establish a policy that defines and describes a reasonable response time and protocol and agree that partner program staff located remotely and at the Burlington AJC will comply with the policy.

AJC partners will work to ensure that job seekers and businesses have access to the same information online as they do in a physical facility. All information kept virtually will be updated regularly to ensure dissemination of correct information. Partners will either have their own web presences via a website or social media, or will enter into a separate agreement with another partner program to post content through its website. Partners will assure that their websites are fully accessible for customers utilizing assistive technology tools.

ONE-STOP AMERICAN JOB CENTER (AJC) OPERATING BUDGET

29 U.S.C. §3151(h)requires that one-stop partners use a portion of the funds available to them to maintain a one-stop service delivery system. The required parties to this MOU agree to jointly fund Vermont’s AJC Network infrastructure and shared services out of the Burlington AJC. The shared services budget described in Table 3 (available) was negotiated and agreed upon by all the required partners.

Table 4 (available) totals the individual budgets for programs offering services through the Burlington AJC.

CONFLICT RESOLUTION

Parties agree to attempt in good faith to resolve disputes regarding policy or practice among themselves. If policy or practice disputes cannot be resolved at this level, parties will work with the One-Stop Operator to settle the disagreement. If necessary, parties may solicit support from the SWDB to resolve outstanding disputes. The SWDB shall be the final arbiter of disputes related to the funding and operation of the Vermont AJC Network and Burlington AJC. 

 ..............................................................

The Governor’s guidance for one-stop partner programs’ contributions to a one-stop delivery system is as follows:

Authority

The Workforce Innovation and Opportunity Act (WIOA), codified at 29 U.S.C. §315l(h)(l)(B), and the regulations issued thereunder (20 CFR §678.705), direct the Governor, after consultation with the State Workforce Development Board (SWDB), and consistent with the guidance and policies provided by the SWDB, to provide:

guidelines for State-administered one-stop partner programs, for determining such programs' contributions to the one-stop delivery system, based on the programs' proportionate use of the one-stop delivery system consistent with State and federal law, including determining funding for the costs of infrastructure; these contributions are required to be negotiated pursuant to the Memoranda of Understanding with the one-stop partners; and guidance to assist the State's one-stop partners in determining equitable and stable methods of funding the costs of infrastructure of one-stop centers throughout the State based on proportionate use and relative benefit received, and consistent with federal cost principles contained in federal regulation.

All required partners are expected to comply with these guidelines. The State will monitor local partners to assure compliance with these guidelines. As of the date of this Memorandum, all partners listed in Section IV have executed an MOU, including a consensus budget, with the Workforce Development Board. These MOUs shall be on file with the State of Vermont Department of Labor.

1. Scope

This document:

1. 1. Provides guidance related to comprehensive one-stop center infrastructure costs, including guidance for budgeting, allocation, and negotiation of these costs.
   2. Provides guidance in identifying and negotiating other comprehensive one-stop service delivery system costs that will be shared among required partners.
   3. Prescribes timelines for negotiations ofMOUs and for reporting the outcomes of these negotiations.
   4. Describes how one-stop center infrastructure costs and any additional shared one-stop service delivery system costs will be funded by required partner programs in the absence of agreement between partners.
   5. Outlines a process through which required partners can appeal decisions made in the application of these guidelines.

II. Background

WIOA aims to leverage the value and benefit of services available to customers through federally funded workforce development programs by integrating workforce service programs into a comprehensive one-stop service delivery system. WIOA requires that each federally designated local area establish a comprehensive one-stop service delivery system that provides career services, access to training and employment services, access to employment data and information, and job search, placement, and recruitment services. The comprehensive one-stop delivery system must make each of its programs, services, and activities accessible at not less than one physical location in the local area. Vermont has been designated a Single State Local Area min accordance with federal law. The site of Vermont's single, federally-recognized one­ stop center is 63 Pearl Street, Burlington, VT 05401.

III. Role of One-Stop Partner Programs

WIOA identifies the entities that are required partners in the one-stop delivery system. They include programs authorized under Title I of WIOA, including Adult, Dislocated Worker, Youth, Job Corps, YouthBuild, Native American programs, and Migrant and Seasonal Farmworker program; the Wagner-Peyser Act Employment Service program; the Adult Education and Family Literacy Act (AEFLA) program; the Vocational R habilitation (VR) programs authorized under tide 1 of the Rehabilitation Act of 1973;the Senior Community Service Employment Program authorized under Title V of the Older Americans Act; Career and technical education programs at the postsecondary level authorized under the Carl D. Perkins Career and Technical Education Act; Trade Adjustment Assistance activities; Jobs for Veterans State Grants programs; Employment and training activities carried out under the Community Services Block Grant; Employment and training activities carried out by the Department of Housing and Urban Development; programs authorized under State unemployment compensation laws; programs authorized under sec. 212 of the Second Chance Act; and Temporary Assistance for Needy Families (TANF).

Each required partner shall provide access to its programs or activities through the comprehensive one-stop service delivery system, use a portion of funds made available to the partner's program to provide applicable career services, work collaboratively with the SWDB to establish and maintain the comprehensive one-stop delivery system; enter into a memorandum of understanding (MOU) with the SWDB relating to the operation of the comprehensive one-

stop delivery system, participate in the operation of the comprehensive one-stop delivery system consistent with the terms of the MOU, provide representation on the SWDB, as required, and participate in SWDB committees as needed.

4. Negotiation of Comprehensive One-Stop System Funding

Comprehensive One-Stop Center Infrastructure Budget and Funding Agreement

1. 1. All one-stop partners will be required to negotiate in good faith in order to reach agreement with the SWDB on the joint operation and funding of Vermont's comprehensive one-stop service delivery system outlined in the MOU. While agreement on terms described under 20 CFR §678.500 is required by June 30, 2017, parties have until January 18, 2018 to reach agreement on infrastructure cost funding.
   2. The SWDB will lead the negotiation of infrastructure costs by all required partners.
   3. A budget for the comprehensive one-stop center infrastructure costs must be negotiated annually and incorporated into the MOU through the amendment procedures described in the MOU.
   4. Each required partner program shall use a portion of the funds available for the program and activities carried out in the one-stop center to maintain the one-stop delivery system, including payment of the infrastructure costs.
   5. One-stop center infrastructure costs to be shared among all required partners are non­ personnel costs that are necessary for the general operation of the one-stop center. These include, but are not limited to:
      1. Rental .of facilities;
      2. Utilities and maintenance;
      3. Equipment (including assessment-related products and assistive technology for individuals with disabilities);
      4. Technology to facilitate access to the one-stop center, including technology used for the center's planning and outreach activities; and
      5. Common identifier costs (e.g. Ame1ican Job Center branding costs).
   6. One-stop partners shall jointly fund the one-stop delivery system infrastructure through partner contributions that are based upon:
      1. A reasonable cost allocation methodology by which infrastructure costs are charged to each partner based on propo1iionate use and relative benefit received;
      2. Federal cost principles;
      3. Any local administrative cost requirements in the Federal law authorizing the partner's program; and
      4. A method that is consistent with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards described in 2 CFR §200.
   7. Required partners may meet their shared infrastructure cost obligations through any of the following:
      1. Cash contributions provided either directly or by interagency transfer.
      2. Locally agreed upon and fairly valued non-cash contributions comprised of expenditures incurred by one-stop partners on behalf of the one-stop center or non-cash contributions of goods and services contributed by a required partner and used by the one-stop center that provide tangible benefits for the local service delivery system. Each non-cash contribution shall meet the following criteria:
         1. Be recognized and accepted by all other partners;
         2. Have the effect of offsetting a cash contribution toward local infrastructure costs of the comprehensive one-stop center that would otherwise be due from the partner making the non-cash contribution; and
         3. Be valued consistent with 2 CPR §200.306 to ensure they are fairly evaluated and meet the contributing partner's proportionate share.
      3. Third-party in-kind contributions of space, equipment, technology or other non­ personnel costs by a non-one-stop partner and intended to support the one-stop center in general or a specific partner's proportionate share of one-stop infrastructure costs.
   8. Payments shall be made in accordance with 20 CPR §678.700; federal cost principles, which require that all costs must be allowable, reasonable, necessary, and allocable to the program; and all other applicable legal requirements.
   9. At the end of the State's fiscal year or after all budgeted infrastructure costs have been incurred, the SWDB will assure budgeted costs are reconciled to actual costs and relative benefits received to assure each partner is contributing its proportionate share in accordance with the tem1s of the MOU.

Absence of Agreement on Comprehensive One-Stop Center Infrastructure Funding

1. If the required one-stop partners cannot reach agreement on the one-stop center infrastructure funding (IPA) by January 1, 2018, partner contributions shall be determined independently by the Governor through a Statewide Funding Mechanism ("SFM") outlined in Attachment A.
2. If agreement is not reached by December 15, 2017, the SWDB will provide the following written materials and documents for the Governor's use in applying the SFM:
   1. The comprehensive one-stop center budget,
   2. Any materials related to the negotiations conducted,
   3. A statement stating each partner’s available resources and use of the comprehensive one stop center and service delivery system,
   4. List of required partners not in agreement,
   5. A list and brief description of all outstanding areas on which required partners have failed to reach agreement.
3. Any required one-stop partner may appeal the Governor's decision regarding a program's contribution amount under the appeal process described in Section VIII of this guidance.
4. The Governor's infrastructure cost funding determination shall take effect January 1, 2018, absent agreement among the required one-stop partners.

Comprehensive One-Stop Delivery System Additional Costs and Funding

1. All required partners under WIOA are required to use a portion of their program funds to pay additional costs relating to operation of the comprehensive one-stop delivery system.
2. These costs must include applicable career services and may include other costs, including shared services, shared operating costs, costs to support SWDB functions, and other costs that promote integration of services.
3. The amount each required partner contributes to local one-stop service delivery system costs must be allowable under each required partner's statutory and regulatory requirements.
4. Contribution amounts must be proportionate to the benefit received and determined in accordance with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards described in 2 CFR §200.

 VII. Appeal

If a required one-stop partner disagrees with the Governor's decision about the partner program's contribution to the one-stop infrastructure funding, it may appeal the decision within 10 business days. Appeals shall be made in writing to the SWDB and shall describe the basis for objection, propose an agreeable contribution amount, and supply relevant information for the SWDB to make an infom1ed decision. The SWDB shall consider the appeal and, at the Chair's discretion, may make a determination by action of the Operating Committee or majority of the entire board. The appealing partner shall be notified in writing of the SWDB's decision to uphold the Governor's determination or otherwise alter the partner's required contribution amount within two weeks. The SWDB's determination shall be final.

VII Timeline

The SWDB and one-stop partners have negotiated and reached agreement on the operation of a comprehensive one-stop delivery system and budget by June 30, 2017.

An infrastructure funding agreement that demonstrates how comprehensive one-stop center infrastructure costs are charged to each partner shall be executed by January 1, 2018. In the event that an agreement is not reached, the SWDB shall notify the governor by December 15, 2017 and the SFM will be implemented on January 1, 2018.

Negotiations between the SWDB and the required partners shall begin not later than April 1, 2018 in order to reach agreement on MOUs and budgets not later than June 30, 2018 for fiscal year 2019.

VIII Effective Date.

Effective upon signing and will remain effective until July 1, 2018.

ATTACHMENT A

Statewide Funding Mechanism for Allocating Shared Costs of Vermont's Comprehensive One-Stop Service Delivery System

Between Required One-Stop Partners

One-stop partner programs shall contribute to Vermont's comprehensive one-stop service delivery system based on each programs' proportionate use of the system and relative benefit received, consistent with Office of Management and Budget (0MB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR part 200, including determining funding for the costs of infrastructure; and Ve1mont' s Non-personal Services (NPS) Accounts and Allocation Methodologies (below).

Funds for infrastructure costs must come from the administrative funds of each respective program. Limitations are also placed on how much each partner can contribute to infrastructure costs. These limitations are as follows, by program:

• Adult, Dislocated Worker and Youth: Shall not exceed 3 percent of the federal funds provided to the State.
• Vocational Rehabilitation: Shall not exceed .75 percent of the federal funds provided to the State in the second full program year; 1 percent of the federal funds provided to the State in the third full program year; 1.25 percent of the federal funds provided to the State in the fourth full program year; 1.5 percent of the federal funds provided to the State in the fifth full program year and in each succeeding year.
• Other Partners: Shall not exceed 1.5 percent of the federal funds provided to the State.

If any program's proportional share of infrastructure cost exceeds the limitation outlined above, the partner may use other available funds if no funding is available, the partner program's use of the one-stop infrastructure shall cease until the next program year or funds become available.

At the end of the state's fiscal year or after all budgeted infrastructure costs have been incurred, the SWDB will assure budgeted costs are reconciled to actual costs and relative benefits received to assure each partner is contributing its proportionate share in accordance with the terms of the MOU.

Non-personal Services (NPS) Accounts and Allocation Methodologies

Supplies

Inventoried Supplies are added to general asset accounts when received. When issued to individual programs, they are charged to the requesting program. Charges are direct charged when appropriate or allocated based on personal service dollars.

Minor Supplies (not in inventory) are direct charged when appropriate or allocated based on personal service dollars.

Automatic Data Processing (ADP) Communications

ADP communications are charged to cost centers based on circuits and lines. All are allocated on personal service dollars.

Postage

Postage meter fees are added to a prepaid asset account and then, based on monthly reports from the mail room that itemize usage, are charged to cost centers and either direct charged to programs or charged to cost center overhead and allocated based on personal service dollars.

Travel

All travel is charged to employee's assigned cost center and direct charged to program(s) as signed in the time distribution system. Each employee states on their travel voucher the program(s) to be direct charged.

Equipment Rent

ADP equipment rent is direct charged based on a computer usage table (JOBACT) produced monthly by data processing which itemizes CPU run time by program. Datalines connecting district offices to ADP equipment are charged to these cost centers based on personal service dollars.

Equipment Expense

ADP equipment expense is charged in the same manner as ADP equipment rent.

Non-ADP equipment expense is allocated by cost center using personal service dollars. Capital equipment expenditures are direct charged to programs.

Non-capital property is ordered by requisition. It is direct charged to cost centers, and then, either charged directly to a program or to cost center overhead where it is allocated based on personal service dollars.

Premises Rent

Premises rent is charged to applicable cost center overhead and allocated to programs based on personal service dollars.

Premise Expense

For Heat, Water & Lights, district office costs are charged to cost center overhead and allocated to programs based on direct personal service dollars. All other Premise Repair and Maintenance expenses are treated in the same manner as Heat, Water and Light.

Services

Contractual Services are direct charged when program specific. When they are not program specific, they are charged to the applicable cost center's overhead and allocated based on direct personal service dollars.

Subscriptions/Publications

Subscriptions/Publications are direct charged to cost center and programs when they are program specific; otherwise, they are charged to applicable cost center overhead and allocated based on direct personal service dollars.

Printing

Printing is direct charged to cost center and program when applicable. When not program specific, Printing is charged to cost center overhead and allocated based on direct personal service dollars.

Transportation

Transportation is direct charged to cost center and program when applicable. When not program specific, Transportation is charged to cost center overhead and allocated based on direct personal service dollars.

Advertising

Advertising is direct charged when program specific; otherwise, it is charged to cost center overhead and allocated to programs based on direct personal service dollars.

Court Costs

Court costs are direct charged to specific programs.

Bonding/Insurance

Auto & Fire Insurance are direct charged to applicable cost center and program when program specific. If not program specific, they are charged to applicable cost center and allocated to programs by direct personal service dollars.

Miscellaneous

Miscellaneous is direct charged to cost center and program when applicable. When not program specific, Miscellaneous is charged to cost center overhead and allocated based on direct personal service dollars.