Located in:
- III. Operational Planning ElementsThe Unified or Combined State Plan must include an Operational Planning Elements section that support the State’s strategy and the system-wide vision described in Section II.(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
- b. State Operating Systems and PoliciesThe Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in Section II Strategic Elements . This includes—
- 3. State Program and State Board Overview
- B. State BoardProvide a description of the State Board, including—
- B. State Board
- 3. State Program and State Board Overview
- b. State Operating Systems and Policies
III. b. 3. B. ii. Board Activities
Current Narrative:
Manage the funding approved for contact and ITA and training providers. DET Director DET Contracting Staff: DWDB Chair: Performance Measures Chair: Proposal Review and Certification Committee Chair: DWDB executive Director: Public; Providers; The only WIOA allocation required is the breakout of fund between in-school & out-of-school. For additional information see numbers 54, 55
Develop processes and procedures for managing the Certified Provider Training list. Facilitate the subsequent renewal and approval for new programs for Program Year funding. DWDB Executive Committee: DWDB Chairman DWDB Executive Director: DWDB Deputy Director: DWDB Contracting Specialist: DET DJL staff: DWDB Chair: Performance Measures Chair: Proposal Review and Certification Committee Chair: DET Staff; Public; DWDB Board Committee is used to make decisions, DET is responsible to Feds. Develop and submit the mandated Annual report to U.S. Department of Labor (Funding depends on the timely submission of the Annual Report (Due October 1st of each year). DWDB Executive Committee: DWDB Chairman DET Management Team: Delaware Department of Labor: Sec, DET Director: OOLMI: DWDB This report is done in two parts. DWDB does the narrative and DET does the data portion
Maintain Memorandum Of Understanding (MOU) with mandatory service partners to enhance One-Stop service offerings DET Director: DET All mandatory and optional partners ETA, Gov. Department SecsDET is designated as the One stop operator in the MOU
Conduct Oversight for the Workforce Investment Act Youth and State Blue Collar contracted Youth Programs DET Director: DET Contracting Staff: DET Staff DWDB Executive Director: Youth Council: COMPLETED WITH THE ASSUMPTION THAT OVERSIGHT REFERS TO ACTUALLY IMPLEMENTING , AND MANAGING THE YOUTH PROVIDERS - DET administers the program and provides staff assistance to the Youth Council. In administering the program, DET carries out all contract implementation & management. DWDB utilizing the results of this work provides overall oversight.
Conduct operations/oversight for the One-Stops for Workforce Investment Act training/activities and report to the Delaware Workforce Investment Board DET Director: DET Staff: DWDB Chair: Performance Measures Chair: Proposal Review and Certification Committee Chair: Delaware Secretary of Labor: One Stop Staff; COMPLETED WITH THE ASSUMPTION THAT OVERSIGHT REFERS TO ACTUALLY IMPLEMENTING , AND MANAGING THE THE ONE STOP EMPLOYMENT AND TRAINING ACTIVITIES - DET administers the programs. In administering the program, DET carries out all planning, implementation & management. DWDB utilizing the results of this work provides overall oversight.
Negotiation of Federal performance measures with U.S. Department of Labor - ETA for Delaware
DET Director: DWDB: Performance Review Chair: DET Staff: DWDB Staff USDOL, ETA Regional Headquarters; One Stop Staff; Providers; DWDB Chairman Per the MOU, The Workforce Investment Board assists the CEO to develop performance measures and in partnership with the CEO it negotiates the performance standards. DET provides recommendations to the DWDB
Oversee and coordinate all state and federal workforce investment programs Gov. Sec. and Chairman DET/DWDB DET Staff; Public; DWDB Board This tasks associated with this are found in Article III of the MOU although it does not say this. In carrying out the activities, they are either done as "shall assist the CEO" or ’in partnership with the CEO"
Hold Board meetings - at a minimum annually DWDB Executive Committee: DWDB Chairman DWDB Director, DET/DWDB Public; Govs. Office; Board Members Scheduled Quarterly Meetings
Establish administrative polices, interpretation and guidelines for the operation of WIOA activities and One-Stops DET Director DET Management Team: DWDB / ETA DET Staff; Public; DWDB Board DET as administrator of WIOA programs, The Grant recipient and CEO develops "operation policies. Policies developed by DET that effect the public are sent to the DWDB for comment. The DWDB can also develop policy. Generally it is not operational but global. When that is done the DWDB Director is Accountable and Responsible with DET being consulted.
Provide opportunities for public comment DET Director DWDB Deputy Director: DWDB Executive Assistant: DET Staff; USDOL, ETA Regional Headquarters; Primarily relates to the plan and waivers which are included in the planning process and work together to get for additional information from employers i.e. board members
Promote private sector involvement of board members and business community DWDB Chair: DWDB Chairman: DWDB Executive Director: DET Director DET, DWDB & One Stop Partners/DEDO Gov. ASSUMES THE INVOLVEMENT IN QUESTION REFERS TO PRIVATE SECTOR INVOLVEMENT IN A STATEWIDE WORKFORCE SYSTEM (661.305 (a)(8). The MOU establishes a role for both partners. As written here the DET role is identified as promoting private sector involvement as it relates to programs that it administers such as the Business Services unit for Wagner Peyser.
Ensure continuous improvement of providers through feedback, monitoring and sharing of data DET Director DET DWDB DET as WIOA program administrator (MOU) has most of this responsibility. DWDB shares the role because of it responsibility to manage the ITA provider list
Coordinate local Rapid response activities DET Director: DET Staff UI Staff DOL Secretary DEDO: OOLMI Director: This function is done solely by DET
Resolving findings based on federal compliance visits/inspections (E.g. Audits) DET Director: DET Staff: DWDB Executive Director: Deputy Attorney General DWDB Executive Committee
Report on operation and expenditures of all WIOA programs as required by the U.S. Secretary of Labor, the CEO, and the DWDB; DET Director: DET Management Team: DWDB Executive Director: DWDB Finance Chairman: DET is the Grant Recipient and provides quarterly reports to board
With the concurrence of the DWDB, take prompt and appropriate corrective action upon learning of violations of the Act or Regulations; DET Director: DET Staff: DWDB Executive Director: Deputy Attorney General DWDB Executive Committee Actions taken to discontinue funding or eligibility is taken to the DWDB for review and determination of action
EO DET Director Civil Rights Center USDOL; DWDB Civil Rights Center USDOL, DWDB, DE Department of Labor Process in place
Funding Decisions DWDB Chair: DWDB Executive Director: Deputy Attorney General ; Proposal Review Chair: Public; Providers; Other Customer DET Director DET Director; Secretary of Labor DWDB Executive Director:
Complainant; Deputy Attorney General ; Secretary of Labor This is a graduated process that allows complaints to be resolve at the lowest level but rising to DWDB Director
ITA Provider DWDB Director: DET Administrator: DWDB Deputy Director: DWDB Executive Director: DET Director: One Stop Staff: via DJL; Deputy Attorney General;, Proposal Review and Certification Committee, Provider; Public;, Secretary of Labor
Develop and maintain a Management. Information System to monitor eligibility, intake, performance, and compliance with contracts, the DWDB Plan, and regulations under the Act; DET Director: DET Management Team: DWDB Executive Committee; DWDB Director AJLA; USDOL One Stop Staff; Public; Employers; Sec. DOL: DWDB Executive Director, Committee This is done through DJL
Provide Regular Performance Information to the Board DET Director DWDB Executive Committee; DWDB; USDOL; Delaware Department of Labor Secretary: Covered in Article IV of the MOU
Operate the "One Stops" DET Director Sec. Delaware Department of Labor: DWDB Executive Committee: DWDB Chairman Covered in Article I of the MOU
DET Specific Tasks Receive and disburse all WIOA funds DET Director DET Staff DWDB Executive Committee; DWDB Chairman:
Establish and maintain sound fiscal practices and procedures which will ensure that all funds are managed in accordance with the Delaware State Code, the WIOA, and the parties to this agreement; DET Director DET Staff DWDB Executive Committee; DWDB Chairman:
Administer all WIOA programs covered by this agreement; DET Director DET Management Team: DWDB Executive Committee; DWDB Chairman:
Administer any other programs agreed to by the CEO and the DWDB; DET Director DET Management Team: DWDB Executive Committee; DWDB Chairman:
Develop an Annual Budget for the Administrative Entity; DET Director DET Management Team: DWDB Executive Committee; DWDB Chairman: Incorporate the DWDB Budget to carry out their activities
Establish and maintain eligibility determination, intake, assessment and referral procedures for those enrolled in WIOA programs; DET Director DET Management Team: DWDB Executive Committee; DWDB Chairman:
Provide training for all staff involved in the implementation of WIOA DET Director DET Management Team: Exec. Director, DWDB Executive Committee; DWDB Chairman: ITA Specific Tasks Determine initial and subsequent eligibility of providers
Proposal Review and Certification: DWDB Staff: Deputy Director: Contracting Specialist: DWDB Executive Director: Delaware Department of Education; Deputy Attorney General One Stop Staff via DJL; Provider
Ensure the widest dissemination of provider list DWDB Executive Director: DET MIS Staff: DWDB Contracting Specialist: DET Director: Proposal Review and Certification Committee: Public; Staff DWDB enters the information into DJL
Eliminate providers which fail to meet standards from the state list DWDB Proposal review and Certification Committee: DWDB Staff: Executive Director, Deputy Director, Contracting Specialist, DET staff: Director, Administrator Proposal Review and Certification Committee DWDB, Delaware Department of Education Public, One Stop Staff; DET MIS Section, - Youth Council Chair
Develop and publish an appeal process for the denial of eligibility and subsequent eligibility DWDB Chairman DET Administrator: DWDB Deputy Director: DWDB Executive Director: DET Director: One Stop Staff: via DJL; Deputy Attorney General Provider; Public Current Appeals Process in place. Process being refined through a rewrite of our policy manual Planning Specific Tasks Develop, write, and submit a the unified state workforce plan to US DOL Secretary of Labor: DWDB Director: DET Director: Gov. Markel’s Policy Advisor: DWDB Chair: Executive Director DEDO; Secretary of DHSS; Secretary Delaware Housing Authority; Delaware Secretary Delaware Department of Education; Public Comment & Board This document is signed by the Governor, Sec. Labor and DET Director
Assist the Governor in developing the strategic plan for all state and federal workforce development program DWDB Chairman: DWDB Director: DET Director: Gov. Policy Advisor: DWDB Chair: Executive Director DEDO; Secretary of DHSS; Secretary Delaware Housing Authority; Delaware Secretary Delaware Department of Education; Secretary Department Children Youth and their Families; Sec. Gov. Develop operations and training budgets for Blue Collar and Workforce Investment Act funds DET Director: DWDB Director: DET Director: DWDB Financial Oversight Committee: DWDB Executive Committee: MOU Sections II & IV - Consultation is critical because the DWDB does a budget for its own activities that gets included Identify current/projected employment opportunities and necessary job skills to serve citizens of Delaware Secretary of Labor: DWDB Chairman: OOLMI Director: Deputy Director DWDB Proposal Review and Certification Committee: DEDO Workforce Development: DEDO Labor Markel: Business Community, DOE Public, Providers, Clients; DET Administrator: DET Director: Identifying targeted areas with growth Develop a menu of services (Wagner Peyser Core Services and Intensive Training services) to address the needs of clients DET Director: DWDB Director, Delaware Workforce Investment Board; Proposal Review and Certification Committee: Public, DWDB DWDB manages the ITA provider Development and continuous improvement of comprehensive State Performance measures, including State adjusted levels of performance, to assess the effectiveness of the workforce investment activities in the State DWDB Chairman: DET Staff: DWDB Performance Review Committee Chair DWDB Executive Committee; DET Director: DOL Secretary One Stop Staff; Providers; language for task has been changed to be the same as 661.205 F. One Stop staff and providers are always informed through standard administrative channels Develop requests for federal waivers, where necessary, to allow flexibility in funding and services DWDB Executive Committee: DWDB Chairman DET Director: DWDB Executive Director: Performance Measures Committee: DWDB Executive Committee: All Members; Sec. DOL: Public Via Website; Staff Via DJL; Waivers are submitted to the FEDs based on need of SDA Determine self sufficiency employment standard DWDB Chairman: DWDB Director: DET Director: DWDB Determine adult eligibility based on levels at which an individual would cease to be eligible for training. Procurement and Contract Management Specific Tasks Select providers for Blue Collar funds through an open bid process Proposal Review and Certification: DET Director DET Staff DET Director: DWDB Chairperson DET Staff Provider; Public Through the RFP Select providers for youth programs through the competitive bid process DWDB DWDB Staff: Executive Director, Executive Assistant, DET Staff: DET Contracting Staff: DET Director: Proposal Review and Certification Committee: Provider; Public,Chair - Youth Council Through the RFP process Develop a competitive process for grants and contracts DET Director DET Staff DWDB Executive Committee, Deputy Attorney Delaware Code Public; Bids.delaware.Gov; Review and evaluate proposals and contractors for services with the assistance of the DWDB to include a review of Request for Funding Proposal Guidelines. DET Director DET DWDB Executive Committee, Deputy Attorney Delaware CodePublic; Bids.delaware.Gov; Development of the Funding Guidelines DET Director DET Management Team: DWDB Chair: ; Performance Measures Chair: Proposal Review and Certification Committee Chair: DWDB executive Director: Public; Providers; Approval of the funding Guidelines DWDB Executive Committee: DWDB Chairman DWDB Proposal review and Certification Committee: DET Director DET; DWDB; Providers Development of the Request for Proposal DET Director DWDB Executive Committee, Deputy Attorney General Delaware CodePublic; Bids.delaware.Gov; Orientation & Contract Development ( steps from interested party to Best and Final Offer DET Director DWDB Executive Committee, Deputy Attorney General, Delaware Code ; Bids.delaware.Gov; Awards DWDB Executive Committee: DWDB Chairman DWDB Proposal review and Certification Committee: DET Director Public; Providers; Contract and Training Unit Management (The following steps are not comprehensive) DET Director DET Contracting Staff: DET Management Team: DWDB Executive Committee, Deputy Attorney General Delaware Code Public; Bids.delaware.Gov; Covered in Article IV of the MOU Writing the contract DET Director DWDB Executive Committee, Deputy Attorney, Delaware Code Public; Bids.delaware.Gov; Covered in Article IV of the MOU Executing the Contract Director DET Director, DWDB Director, DWDB Executive Committee, Deputy Attorney General, Delaware Code Public; Bids.delaware.Gov Covered in Article IV of the MOU Monitoring for eligibility, compliance (Fiscal & Program) and performance. DET Director DWDB Executive Committee, Deputy Attorney General, Delaware Code; USDOL Public, Providers, Clients; One Stop Staff Covered in Article IV of the MOU Writing and issuing contract/agreement policy/procedures DET Director DWDB Executive Committee, Deputy Attorney General, Delaware CodePublic; Bids.delaware.Gov Covered in Article IV of the MOU Technical Assistance & Corrective action DET Director DWDB Executive Committee, Deputy Attorney General, Delaware Code Public; Bids.delaware.Gov Covered in Article IV of the MOU