Florida PYs 2020-2023 Published Approved

Located in:
  • III. Operational Planning Elements

    The Unified or Combined State Plan must include an Operational Planning Elements section that supports the State’s strategy and the system-wide vision described in Section II(c) above.  Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs.  This section must include—

    • b. State Operating Systems and Policies

      The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in section II Strategic Elements.  This includes—

      • 6. Program Data
        • A. Data Alignment and Integration

          Describe the plans of the lead State agencies with responsibility for the administration of the core programs, along with the State Board, to align and integrate available workforce and education data systems for the core programs, unemployment insurance programs, and education through postsecondary education, and to the extent possible, the Combined State Plan partner programs included in this plan.  The description of the State’s plan for integrating data systems should include the State’s goals for achieving integration and any progress to date. 

III. b. 6. A. ii. Describe the State’s plans to integrate data systems to facilitate streamlined intake and service delivery to track participation across all programs included in this plan

Current Narrative:

State's Plans to Integrate Data Systems

Streamlined intake takes place at the LWDB level instead of the system level. When intake data are captured by any of the core partner agencies and are necessary for the reporting and performance of other partner programs, these agencies contribute to a central repository system either in real-time or by system interface. Florida is also currently exploring the efficacy of using a hub system to further integrate across WIOA core programs through universal intake and referral of job seekers.

Florida has a Virtual One-Stop (VOS) Data Collection system referred to as Employ Florida that provides an integrated solution for the Adult, Dislocated Worker, Youth, Wagner-Peyser, JVSG, TAA and RESEA programs under one system. The Employ Florida system also interfaces with CONNECT, Florida’s system for the Unemployment Insurance Benefits program.

The Employ Florida VOS optimizes the use of staff time by determining eligibility of multiple programs through a single form that collects all required data fields. Data transfers can be facilitated from local areas, providing flexibility and reporting for local agencies and providers using independent systems. In addition, the Employ Florida system offers integrated report design, distribution methods, and management features that meet the Participant Individual Record Layout (PIRL) requirements.

Florida plans to expand the integration of the Employ Florida system to include SNAP & TANF and has entered into an agreement with Geographic Solutions to implement the transition of the OSST (One-Stop Service Tracking) system to the new Employ Florida system which will establish an even more integrated and seamless system for data collection and program management.

The Employ Florida system allows for effective evaluation and monitoring of each LWDB’s program performance by DEO.  Electronic, paperless participant case files created in the Employ Florida system allow for remote monitoring and evaluation.  Additionally, career center program staff have access to the Employ Florida Document Management system that provides the ability to scan, upload, and attach electronic files.  Employ Florida ensures consistency across LWDBs throughout the state by using identical criteria for establishing program eligibility and participation. The VOS effectively tracks participants and their activities across workforce programs, efficiently organizing the information and data required for consistent monitoring and evaluation of Title I and III programs.

DEO and the Florida Department of Education developed and signed a data-sharing agreement that allows for the exchange of data for federal funded programs under WIOA. A process has been put in place which allows for the exchange of PIRL files between both agencies. In addition to the PIRL files, DOE provides DEO the necessary data required for the Employer Indicators. DEO then combines the data and submits the Indicators for both agencies.