Located in:
- III. Operational Planning Elements
The Unified or Combined State Plan must include an Operational Planning Elements section that supports the State’s strategy and the system-wide vision described in Section II(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
- b. State Operating Systems and Policies
The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in section II Strategic Elements. This includes—
- b. State Operating Systems and Policies
III. b. 1. B. Data-collection and reporting processes used for all programs and activities, including those present in one-stop centers
Data-collection and reporting processes used for all programs and activities, including those present in one-stop centers.10
[10] For the PY 2016 state plan, descriptions of data collection and reporting processes need only include currently known indicators.
Current Narrative:
Currently, the three core partners operate using different operating and data systems for their respective programs.
VDOL’s data collection system is Vermont JobLink (VJL). VJL is used to track and report on:
- All self-service and staff-assisted jobseeker activities and outcomes through Wagner-Peyser.
- All staff-assisted activities and outcomes for the WIOA Adult, Dislocated Worker, and Youth Programs.
- Trade Adjustment Assistance (TAA).
- Two UI programs - Reemployment Services and Reemployment Services and Eligibility Assessments.
- Jobs for Veterans State Grant (JVSG).
- National Dislocated Worker Grants (NDWG).
Through VJL, VDOL can produce and share data within the programs listed above. Each individual programmatic Participant Individual Record Layout (PIRL) includes co-enrollment data indicating services provided as well as outcome information. VJL is also the system in which common data elements will be shared between the Vocational Rehabilitation and Education partners.
VJL provides the quarterly ETA 9128 and 9048 for the UI programs, as well as the ETA 9173 for WIOA Adult, DLW, Youth, NDWG, WP, JVSG and TAA. The ETA 9169 annual reports for WIOA Adult, DLW, Youth and WP including Effectiveness in Serving Employers are also available in VJL. All VDOL program PIRL files are uploaded to WIPs for quarterly and annual report certification.
The Vermont Division of Vocational Rehabilitation (DVR) and the Division for the Blind and Visually Impaired (DBVI) utilize the Alliance Enterprises AWARE Case Management system to collect and report on the:
- The Vocational Rehabilitation 110 program including Pre-Employment Transition Services for students with disabilities
- The Title VI-B supported employment program for adults and youth with the most significant disabilities
- The DBVI Independent Living Program
- The DBVI Randolph Sheppard Business Enterprise Program
Utilizing AWARE, DVR and DBVI can collect and report all required data elements for the above programs to the Rehabilitation Services Administration. DVR and DBVI are also able to produce and share data with VDOL and AOE to track co-enrollment.
Adult Education and Literacy providers enter data directly into the web-based data system known as DataWorks. AEL providers are required to keep the data current at minimum every two weeks. Data includes student demographics, services provided, barriers to employment, and career services. DataWorks is programmed to produce National Reporting System reports and also is the source for data sharing with core partners.
These systems do not exchange real-time data and it is neither practical nor economically feasible, at this time, for the programs to integrate to a unified system. However, open and frequently used lines of communication exist between the partner programs at the state and local program level. The core partners are committed to supporting local service delivery teams to promote and develop information sharing at the community and participant level. Additionally, information is and will be shared between the core partners through data sharing MOUs to address co- enrollment and data collection and reporting.
The systems used by core partners to track, manage, and report program activities are outlined above.