Located in:
- III. Operational Planning Elements
The Unified or Combined State Plan must include an Operational Planning Elements section that supports the State’s strategy and the system-wide vision described in Section II(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
- b. State Operating Systems and Policies
The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in section II Strategic Elements. This includes—
- b. State Operating Systems and Policies
III. b. 1. B. Data-collection and reporting processes used for all programs and activities, including those present in one-stop centers
Data-collection and reporting processes used for all programs and activities, including those present in one-stop centers.10
[10] For the PY 2016 state plan, descriptions of data collection and reporting processes need only include currently known indicators.
Current Narrative:
Integration of services is ensured through the use of the One–Stop Management Information System (OSMIS). The OSMIS is a database system with numerous key features and components. Each component makes use of a single applicant record that contains all of the information about that person. The OSMIS is web–based, enabling it to be accessed from any site that has an internet connection. A login process maintains security for the system. Service providers enter services to customers into the OSMIS database as they are provided. Data can only be entered by, and is only displayed to, users who have permission to see and use the information. Information entered is available immediately after entering the data. The OSMIS tracks all services provided to a participant regardless of the provider or the provider’s location. It is a flexible system that allows for the adding of modules or features with relative ease. Enhancements to the components of the OSMIS are implemented on a continuous basis to include the U.S. Department of Labor–Employment and Training Administration reporting modifications and to simplify data entry and tracking for all programs.
The Michigan Adult Education Reporting System (MAERS) is the State of Michigan’s participant data tracking system for state and federally funded adult education programs. MAERS is used to fulfill the performance reporting requirements of the Workforce Innovation and Opportunity Act and State School Aid, Section 107. The adult education participant data collected in MAERS is reported to the Office of Career, Technical, and Adult Education (OCTAE) annually, as specified in the National Reporting System (NRS) Implementation Guidelines. All federal and state funded adult education programs are required to enter data into MAERS for all participants served in the program. Collection of participant data is critical in order to determine program effectiveness, participant outcomes, and return on investment of adult education funds.
Vocational Rehabilitation (VR) – Michigan Rehabilitation Services (MRS) and Bureau of Services for Blind Persons (BSBP)
MRS and BSBP use their respective case management system to collect and report on all federally required data elements, including:
- Case Service Report (RSA 911): Contains information about case closures during a given quarter, such as: types of employment outcomes achieved, employee earnings and hours worked, and demographic information.
- Annual Vocational Rehabilitation Program/Cost Report (RSA-2): Summarizes all VR Program expenditures in each federal fiscal year and includes information on numbers of individuals served.
- Annual Report on Appeals Process (RSA-722): Collects information on appeals activities from VR customers with disputes about decisions that have been made about their cases.
- RSA 15, Vending Program Reporting Form.