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Florida PYs 2020-2023 Published Approved

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III. b. 1. B. Data-collection and reporting processes used for all programs and activities, including those present in one-stop centers

Data-collection and reporting processes used for all programs and activities, including those present in one-stop centers.10

[10] For the PY 2016 state plan, descriptions of data collection and reporting processes need only include currently known indicators.

Current Narrative:

Data Collection and Reporting Processes

Florida Education and Training Placement Information Program (FETPIP)

One of Florida’s most successful innovations in evaluation and performance tracking is the Florida Education and Training Placement Information Program (FETPIP) established at the Florida Department of Education. This program helps evaluate the effectiveness of postsecondary education and training programs, particularly vocational education, and similar career preparation programs. The scope of groups to be tracked rapidly expanded to cover most job training and placement programs including WIOA, Wagner-Peyser (WP), Adult Education, Job Corps, Veterans, Welfare Transition (WT)/TANF, SNAP, Apprenticeship, Reemployment Assistance (RA) claimants and ex-offenders. Nearly 600 groups or sub-cohorts are tracked.

FETPIP follow-up data are electronically derived from Reemployment Assistance quarterly wage records, federal military and civilian personnel records, public assistance, incarceration/parole records and continued education rosters. This data informs Core Partner programs in completing quarterly and annual reports at the federal and state levels. Reports include extensive detail and longitudinal capabilities. Each group is tracked for at least two years. Many groups including high school graduates and dropouts, certificate programs and all levels of higher education are tracked over much longer periods. Quarterly reports detailing employment and public assistance status and outcomes are run and analyzed. For detailed information on FETPIP, including examples of annual outcome reports, please visit:

http://fldoe.org/accountability/fl-edu-training-placement-info-program/.

FETPIP data are provided to LWDBs, enabling them to evaluate the strength of training programs offered throughout the state.

For the purpose of developing and producing reports as required under WIOA Section 116, the Employ Florida system serves as the official system of record for federally required data for the following programs:

• Title I Adult

• Title I Dislocated Worker

• Title I Youth

• Title III Wagner-Peyser

• Jobs for Veterans State Grant

• Trade Adjustment Assistance

• National Dislocated Worker Grant

To meet the WIOA performance requirements, Florida successfully implemented the State Wage Interchange System (SWIS) data-sharing agreement. Geographic Solutions via Secure File Transfer Protocol (SFTP) sends a file of individual records to FETPIP for matching to obtain Florida wage information.  FETPIP matches the individual against wage data received from the Florida Department of Revenue and returns the information via the same SFTP.  Geographic Solutions uploads the wage information on each individual into the Employ Florida Vitural One-Stop system.  The Department of Economic Opportunity receives a data file generated from Geographic Solutions with all program information including the wages. Geographic Solutions then creates the file for reporting and provides the file to DEO.  Once DEO receives the file from Geographic Solutions the SWIS data is incorporated into the data file by DEO.  This file is used to generate the WIOA, Wagner-Peyser, VETS and Trade Act federal reports through the WIPS.

In accordance with Chapter 1008.35, Florida Statutes, Chapter 1008.40, Florida Statutes, Chapter 1008.41, Florida Statutes, Chapter 1008.405, Florida Statutes and Rule 6A-1.0014 Florida Administrative Code, The Division of Public Schools, The Division of Florida Colleges and the Division of Career and Adult Education must coordinate to develop consistent system-wide relational databases for student, personnel, and facilities data. The following table summarizes the system used for agencies to report student-level information on adult education students to the Florida Department of Education.

SectorName of SystemDescription
School Districts Workforce Development Information System (WDIS) This is the comprehensive reporting system for all adults enrolled in programs offered through school districts. WDIS was established in 1998-99. WDIS system is required in Florida Statutes

Link to Database Manuals: http://www.fldoe.org/accountability/data-sys/CCTCMIS/dcae-dis/1920-WDIS/index.stml
Florida College System Florida College System Student Database This is a comprehensive reporting system established through a specific appropriation enacted by the 1987 Legislature.  The Florida colleges were required to develop and implement a statewide comprehensive management information system linking all levels of the state education system.   The Integrated Database consists of the Admissions Database (ADB), Student Database (SDB), the Personnel Database (PDB), and the Facilities and Capital Outlay Database (FCO).

The Student Database was designed in accordance with the General Education Provisions Act 20 USC 1221(e-1) Proviso Language.

Link to Database Manuals:  http://fldoe.org/accountability/data-sys/CCTCMIS/college-data-diction.stml
Community-based Organization Student Information System for Community-based Organizations Developed in 2010 by the Division of Career and Adult Education for all adult education providers who are not a local educational agency to provide student-level information on enrollment and performance of adult education students being served with federal AELFA grant funds.

The Division of Vocational Rehabilitation uses the RIMS Case Management System to collect and track data required by the Rehabilitation Services Administration. VR continually enhances RIMS for thorough data collection and advanced analysis to evaluate agency performance and identify methods that improve service delivery/program outcomes.

The Florida Division of Blind Services uses the AWARE Case Management System to collect and track data required by the Rehabilitation Services Administration. The FDBS continually enhances AWARE for thorough data collection and advanced analysis to evaluate agency performance and identify methods that improve service delivery/program outcomes.